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SELLERS QUALITY PROGRAM
REQUIREMENT: DOD CONTRACT
The Seller agrees to provide and maintain a
quality assurance program which is in
conformance with Military Specifications:
MIL-Q-9858 entitled "Quality Program
Requirements" and MIL-STD-45662 entitled
"Calibration System Requirements". Any
revisions or amendments to these
specifications in place at the time of
contract or award shall be controlling,
notwithstanding the release of any revisions
or amendments after the time of contract or
award.
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Q-2 SELLERS INSPECTION SYSTEM
REQUIREMENT: DOD CONTRACT
The Seller agrees to provide and maintain an
inspection system program which is in
conformance with Military Specifications:
MIL-I-45208 entitled "Inspection System
Requirements" and MIL-STD-45662 entitled
"Calibration System Requirements". Any
revisions or amendments to these
specifications in place at the time of
contract or award shall be controlling,
notwithstanding the release of any revisions
or amendments after the time of contract or
award.
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Q-3 BUYER SOURCE SURVEILLANCE
All items covered by this purchase order are
subject to surveillance by Buyer, to include
but not limited to, the Seller's procedures
and facilities. The Seller also agrees: to
provide acceptable facilities and equipment
to allow Buyer to conduct surveillance;
supply data as needed to fulfill the
surveillance function and to perform testing
as required by the applicable documentation.
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Q-4 BUYER SOURCE INSPECTION
All items covered by this purchase order
require inspection, by Buyer, at Seller's
facilities prior to shipment. The Seller
agrees to furnish, at no cost to VAI,
acceptable facilities and equipment
necessary to perform the required
inspections. Evidence of source inspection
shall accompany each shipment of goods or
material.
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Q-5 TOOL PROOFING
Acceptance of production tooling on this
Purchase Order shall be contingent upon
inspection and acceptance by Buyer. The
tooling and dimensional samples produced by
this tooling must conform to the tolerance
limits of engineering drawings and
specifications as stated on any applicable
attachments to this contract. Seller agrees
that inspection shall be conducted by
Buyer's Quality Assurance representative at
a reasonable place and time as per direction
of Buyer. Seller agrees that at Buyer's
discretion it will produce and furnish the
Buyer dimensional samples which will be
traceable to the tool number (s) used to
produce the samples.
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Q-6 FIRST ARTICLES
First Articles must be accepted by Buyer
prior to production via Buyer's established
Quality Assurance procedures unless written
authorization to proceed is given by Buyer.
Seller agrees to provide objective evidence
of conformance with all applicable
requirements prior to acceptance of First
Article (s) by Buyer.
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Q-7 CERTIFICATE OF CONFORMANCE
Each shipment must be accompanied by two (2)
reproducible copies of a Certificate of
Conformance signed by an authorized
representative of the Seller. The
Certificate of Conformance shall: identify
the material; list applicable documents by
number and revision; and state that the
material meets all applicable requirements.
The Seller agrees to certify that objective
evidence, in the form of chemical test
reports, physical test reports, material
data and/or process test data is on file and
directly traceable to the parts produced or
to the appropriate processes. The Seller
agrees to maintain the objective evidence
for a minimum of five (5) years and agrees
to make available such evidence for review
by Buyer or designee or request.
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Q-8 MATERIAL CERTIFICATION
Each shipment shall be accompanied by
material certification of conformance that
state that the items have been produced in
accordance with applicable requirements and
that specific data or other applicable
objective evidence is available to Buyer or
designee, for review on request.
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Q-9 TEST REPORTS
Each shipment shall be accompanied by three
(3) reproducible copies of reports of actual
tests with results traceable to the material
shipped. These reports shall contain the
signature and title of the authorized
representative of the agency performing the
test and must assure conformance to
specification requirements.
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Q-10 CERTIFICATION OF X-RAY
Material that requires radiographic
inspection will be submitted to a laboratory
and processed in accordance with Buyer
and/or Government specifications and
standards. Laboratory personnel performing
radiographic inspection or interpretation
shall be subject to examination and
certification by Buyer. Findings shall be
reported in an appropriate format and shall
include the name of the reader and the
signature and title of an authorized
laboratory representative. The radiographic
film and three (3) reproducible copies of
the findings shall accompany the material
shipment. Each radiographic exposure shall
be traceable to the particular part and
resultant report.
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Q-11 IDENTIFICATION OF
LIMITED-CALENDAR-LIFE MATERIAL
The most recent revisions of MIL-STD-1523
and ANA Bulletin 438 are incorporated herein
by reference, to the extent applicable.
Seller agrees to separately mark and
identify each item, package or storage
container holding limited-calendar-life
material with the manufacture date of the
material, storage requirement(s) for such
material, special handling condition(s) for
the material, and the date of expiration, in
addition to any other applicable
identification requirements. The
identification shall include all special
handling requirements and Seller agrees to
record such requirements on all applicable
certifications and shipping documents.
Seller agrees to ensure that any
limited-calendar-life material to be
furnished under this contract shall not have
exceeded twenty percent (20%) of its shelf
life when received by Buyer.
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Q-12 IDENTIFICATION OF
LIMITED-CALENDAR-LIFE MATERIALS INSTALLED IN
AN ASSEMBLY
a) The Seller agrees to furnish date of
cure, part name and number, component number
and manufacturer's identification (if
different from part number) for rubber parts
(synthetic or natural) installed in
assemblies delivered under this contract.
This information shall be identifiable with
the assembly, and when applicable, component
parts within the assembly to which it
applies. The assembly date shall be marked
on each assembly on an attached tag.
b) Upon shipment of an assembly
incorporating Limited-Calendar-Life material
that does not require age control after
installation (e.g. adhesives, resins,
plastic base paints, etc.) Seller agrees to
furnish three (3) reproducible copies of a
certification stating that the
Limited-Calendar-Life material was properly
controlled prior to use and within the
shelf-life period when incorporated. The
certification shall contain the signature
and title of an authorized representative of
the Seller.
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Q-13 CONFIGURATION CONTROL
The Seller agrees to notify Buyer of any
change to the product, precursor material,
process, finish, dimension or tolerance.
Such notification shall be made in writing
and prior to product manufacture.
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Q-14 PACKAGING, GENERAL
Seller agrees to package all items to be
supplied under this contract utilizing best
commercial practice unless specifically
requested otherwise per any other clause of
this contract.
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Q-15 PACKAGING, SPECIFIC
All items listed on this Purchase Order
shall be packaged in accordance with the
following indicated specifications and/or
procedures.
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Q-16 GOVERNMENT ACCESS, MIL-S-19500, REV. F
DEVICES
As used herein the word "distributor" means
any source other than the manufacturer, the
word "Government" means the United States
Government, its agencies, departments or
authorized representatives, as applicable.
Procurement traceability JAN marked devices
shall be confirmed by documentation of the
Government or to users with Government
contracts or subcontracts regardless of
whether the devices are procured directly
from the manufacturer or from another source
such as a distributor. When other sources
are involved, their documentation shall be
in addition to and include that provided by
the manufacturer and previous distributor.
This documentation shall include at a
minimum the following information:
A) 1. Manufacturer's name and address.
2. Customer's or distributor's name and
address.
3. Device type and product assurance level
(i.e. JAN, JANTX, JANTXV, JANS.):
4. Lot Date Code (including assembly plant
code)
5. Inspection date or latest re-inspection
date.
6. Quantity of devices in shipment for
manufacturer
7. Authorized signature and date of
transaction.
B) Distributor documentation for each
distributor
1. Distributor's name and address.
2. Customer's name and address.
3. Quantity of devices in shipment.
4. Latest re-inspection date, if applicable.
5. Certification that this shipment is a
part of the shipment covered by the
manufacturer's documentation.
6. Authorized signature and date of
transaction.
c) The Seller agrees that its quality
control and/or inspection system and
manufacturing processes are subject to
review, verification and analysis by
authorized Government representatives.
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Q-17 GOVERNMENT SOURCE INSPECTION
a) Government inspection is required prior
to shipment from your plant. Upon receipt of
this order, Seller agrees to promptly notify
the Government representative who normally
services Seller's plant so that appropriate
planning for Government inspection can be
accomplished.
b) Seller agrees to furnish a copy of this
contract and all applicable attachments to
the Government representative who normally
services Seller's plant, or if none, to the
Government inspection office or DOD
inspection agency. Seller agrees to promptly
inform Buyer if the appropriate Government
representative office cannot be located,
contacted or otherwise identified.
c) The Seller agrees that its quality
control and/or inspection system and
manufacturing processes are subject to
review, verification and analysis by
authorized Government representatives.
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Q-18 MATERIAL REVIEW BOARD AUTHORITY
Seller agrees that Material Review Board (MBB)
authority is retained by Buyer and agrees to
maintain positive control of nonconforming
material at his facility. Seller agrees not
to ship nonconforming material without prior
written approval from Buyer. For any
approved shipment of nonconforming material
Seller agrees to provide documentation at
time of shipment, detailing the
nonconformance (s). Additionally Seller
agrees to provide a statement of corrective
action that addresses cause of
nonconformance (s), action taken or planned
to prevent recurrence of nonconformance (s)
and the effectively of corrective action
taken or planned.
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Q-19 INSPECTION SYSTEM
Seller agrees to maintain an inspection
system adequate to ensure that goods shipped
under this contract meet all of the
applicable requirements. Seller agrees that
this system will also provide for the
maintenance of records and data of all
inspections and tests performed and agrees
to make such records available for
examination and verification by Buyer upon
request.
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Q-20 CERTIFICATE OF GOVERNMENT-APPROVED
QPL SOURCE
The Seller's acceptance of this contract and
subsequent shipment to Buyer shall
constitute a warranty that the manufacturer
of material described herein has been
granted qualifications by the Defense Supply
Agency (DSA) (for its successor) in
accordance with applicable military
specifications and accordingly shall appear
on the Quality Products List (QPL) (for its
equivalent if the QPL has been superseded or
obviated.
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Q-21 RIGHT TO ENTRY
Seller agrees that its quality control,
and/or inspection system and all
manufacturing processes are subject to
review, verification and analysis by
authorized representatives of VAI or its
customers. Either during pre-production,
post production, production and failure item
review after completion of production.
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Q-22 BOEING APPROVAL NOTICE
All Sellers who supply fabrication
materials/raw materials for Boeing Products
shall forward a copy of the Boeing Approval
Notice that is applicable to the
certification of conformance required by
this purchase order; that is traceable to
the specified BAC/BMS/BSS Specifications.
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Q-23 BOEING SPECIAL PROCESS APPROVAL
All Boeing Special Processes must be
accompanied by Boeing Approval and must list
Code Number Identification and traceability
with current listings.
